CHRIST CHURCH BYLAWS 2013 as amended 4/21/2013
Christ Congregational Bylaws
Christ Congregational Church, UCC
1350 Pleasant Street Brockton, Massachusetts
Incorporated, May 18, 1980
Article I Name
The name of this Church shall be Christ Congregational Church, United Church of Christ, located in the city of Brockton in the Commonwealth of Massachusetts.
Article II Purpose
The purpose of Christ Congregational Church, UCC, as the Body of Christ, is to praise and glorify God by proclaiming and living out the Gospel of Jesus Christ, providing for public worship, celebrating the Sacraments, teaching the Word, growing as a family of faith, and serving the needs of all God’s children, as best we are able, through the healing and renewing power of the Holy Spirit.
Article III Polity
This Church is a member church of the United Church of Christ and it will sustain that relationship to the United Church of Christ described to those portions of the Constitution and Bylaws of the United Church of Christ adopted July 4, 1961 relating to local churches.
The government of this church shall be vested in its Members, who exercise the right of control in all its affairs. This Church is incorporated as permitted by the General Laws of Massachusetts, Chapter 67, Sections 47 through 54, relating to the incorporation of churches.
Article IV Faith and Covenant
This Church acknowledges as its sole head, Jesus Christ the son of God and the Savior. We acknowledge as brothers and sisters in Christ all who share in this confession. We look to the Word of God in the Scriptures, and to the presence and power of the Holy Spirit to prosper its creative and redemptive work in the world. We claim as our own the faith of the historic church expressed in the ancient creeds, reclaimed in the basic insights of the Protestant Reformers, and in the Still Speaking God. We affirm the responsibility of the church in each generation to make this faith its own. In accordance with the teaching of our Lord, we recognize two Sacraments, Baptism and the Lord’s Supper or Holy Communion.
Section II Covenant
We covenant one with another to seek and respond to the Word and Will of God. We purpose to walk together in the ways of the Lord, made known and to be made known to us. We hold it to be the mission of the Church to witness to the Gospel of Jesus Christ in all the world, while worshipping God, and striving for truth, justice, and peace. As did our forebears, we depend on the Holy Spirit to lead and empower us. We pray for the coming of the Kingdom of God, and we look with faith toward the triumph of righteousness and eternal life.
Article V Our Covenant of Inclusion and Statement of Welcome
The Love of Christ for each person knows no bounds, and We, at Christ Congregational Church, United Church of Christ of Brockton, celebrate the diversity of God’s creation, and seek to be a community of Christians who live in openness to the voice of the Still Speaking God. We celebrate family in all its diverse forms and honor, support, and bless all loving and committed relationships. As we seek to live out our mission to live Christ’s compassion and promote justice, healing and wholeness of life we welcome into our community persons of every gender, sexual orientation, gender identity and expression, mental and physical ability, age, race, nationality, economic and social status, faith background, marital standing and family structure. We invite and welcome all to share in the life, leadership, ministry, fellowship, worship, sacraments, responsibilities, blessings, and joys of our congregation as we seek to grow together in faith and love. We remember our promises made at baptism, therefore, no matter who you are or where you are on life’s journey; you are welcome to this United Church of Christ. (adopted, Oct. 18, 2009).
Article VI Membership
Membership is open to any person who has, (a) professed their faith and been baptized, or reaffirmed their faith, or (b) been baptized and attended membership classes in this church, and (c) been recommended by the Board of Deacons. Membership, as a matter of practice, will be conferred at a service of worship. Members are encouraged to pledge themselves to attend the regular worship of the church and the celebration of the Lord’s Supper; to live the Christian life; to share in the life and work of the church; to contribute to the financial ministry and outreach of the church; and to seek diligently the spiritual welfare of the membership and the community
A member whose address has been unknown for two years or who for a period of two years, in spite of spiritual care, has not attended the church’s worship or contributed to its support, may, by recommendation of the Board of Deacons, be removed from the membership roll.
A roll of honorary membership shall be established and maintained by the Board of Deacons.
If a member persistently breaches covenant vows, the Board of Deacons, after due notice has been given, a hearing before the Council has been offered, and faithful efforts have been made to bring the member to amendment in accordance with the law of Christ, may censure, or suspend, or terminate membership.
Article VII Governing Body
The governing body of this church will be the membership assembled in Church Meeting. The vote of a majority of members present at the meeting will be the action of the Church except in matters relating to the purchase, sale, mortgage, lease, or transfer of the real property of the Church, and the calling of Minister(s) in which case action will require a two-thirds vote of those present and voting. A quorum will consist of twelve percent of the current membership, as reported to the Massachusetts Conference of the United Church of Christ.
The officers will be elected from among the membership of the church at the May meeting for a two-year term (which will run from July 1 to June 30). They shall not be eligible for re-election to the same office until the lapse of one year. No person shall serve in more than one elective office at one time.
The officers of this church will be a Moderator, a Vice Moderator, a Clerk, and a Treasurer. They will be elected by the church membership at the annual May meeting of the church. They shall be elected for a two year term. A. The Moderator will preside at all meetings of the church membership and meetings of the Church Council. The Moderator will work with the Boards of Administration and the various special committees and will serve as an ex-officio member of all standing and special committees of the Church.
B. The Vice Moderator will serve in the absence of the Moderator. The Vice Moderator will also work with the Moderator in meeting with the various committees as designated, serving as an ex-officio member. The Vice Moderator may also be appointed to serve as chairperson or convener of any short-term special committees. The Vice Moderator will prepare to assume the position of Moderator at the conclusion of the term of the current moderator.
C. The Clerk will keep a careful record of all meetings of the Church and Council, of the church membership of the church, and carry on all official correspondence for the Church and Council. The Clerk will work with the administrative staff to insure all records of births, deaths, baptisms, wedding and membership records (joining, transferring, removal) are kept up-to-date. The Clerk will also prepare the necessary documents relating to the church records and distribute them as required. The Clerk will prepare all warrants for all meetings of the church membership. The warrants will be submitted to the Church Council for approval prior to being posted.
D. The Treasurer will establish and maintain the accounts of all monies held by the Church with the exception of those entrusted to the Endowment Trustees. The Treasurer will disburse all funds on the order of the Board of Finance and Property or any other board that oversees any funds. The Treasurer will provide periodic reports in whatever detail may be required for the Council and the Board of Finance and Property meetings. The Treasurer will have custody of all deeds, documents, insurance policies and all valuable papers relating to the property of the Church. The Treasurer shall be an ex-officio of both the Board of Finance and Property and the Endowments Trustees.
E. All individuals serving in an ex-officio capacity are non-voting members of boards and committees.
Article VIII Council
The Council will be the executive body of this church. It will be composed of the officers, three councilors-at- large elected for two-year terms by the membership at the annual May Meeting, and a representative selected by each of the Boards of Administration, the Personnel Committee, and the Endowment Trustees. Three-fifths of the members will constitute a quorum. The Minister(s), Christian Education Director and Director of Music will be ex-officio members of the Council. It will be the responsibility of the Council to coordinate programs, schedule activities, recommend the budget to the annual meeting, determine policy, prepare the agenda for the annual and special meetings of the church, and appoint special committees for tasks not assigned to one of the Boards of Administration. The Council will establish those duties of each board not covered under the bylaws or the Procedures and Policies Statement.
Specific duties and responsibilities of Church Council members are listed in the Procedures and Policy Statement appended to these bylaws. Duties can be added, expanded, diminished or eliminated in this appendix by vote of the Church Council, and this Statement can be updated without a vote of the church membership.
Leadership Development and Nominating Committee
At the conclusion of the term of office, the immediate past Moderator will assume responsibility for the Leadership Development and the Nominating Committee. This committee will consist of five individuals elected by the church membership at the May meeting. It will develop programs and training agendas for recruiting and training lay persons to assume leadership roles throughout the church organization. This committee will also seek candidates for nomination as church officers and to all church boards and will also compile a list of people who may be asked to fill any vacancies that may occur during the church year. This committee will report directly to the Church Council. The immediate past Moderator will serve in an ex-officio capacity on the Church Council.
Safe Church Committee
The Safe Church Committee is a sub-committee of the Church Council. This committee has the responsibility for oversight of “Safe Church Policy Concerning Abuse Prevention at Christ Congregational Church”. A Christ Church adheres to all local, state and Federal regulations regarding firearms. B Everyone in our church family has a duty to care for all. Section V Audit Committee The Church Council shall appoint three individuals to serve as an Audit Committee. The appointees may include non-church members but may not include members of The Board of Finance and Property, The Endowment Trustees, the Treasurer, or any individual who has co-signing authority. The committee will conduct an audit at least once a year and will issue a report to the Church Council.
Article IX – The Boards of Administration
The basic life and work of the church will be under the direction and supervision of the Boards of Administration: the Deacons, Finance and Property, Christian Education, Mission, Music, Stewardship, and Church Vitality.
The Boards of Administration will consist of persons elected from the membership of the church for terms of two years, arranged in such a manner that at least one-half shall be elected each year. They shall not be eligible for re-election after serving two full terms until the lapse of one year. The Minister(s) is (are) ex-officio member(s) of each Board and is (are) are welcome to attend and participate in the work of the Boards.
The Boards of Administration shall meet within two weeks after the annual Election of Officers and board members, upon the call of the Moderator, for the purpose of electing a chairperson, secretary, and representatives to the Church Council. The chairperson of each board will serve as the board’s representative to the Church Council, whenever possible. The Boards will organize the work charged to them and will appoint each person or persons or sub-committees as may be deemed advisable by the Boards. Such appointees may include persons who are not members of the Church.
Each Board will present to the Board of Finance and Property each year an itemized budget request for the accomplishment of the work charged to it for the coming year.
Specific duties and responsibilities of the individual Boards of Administration are listed in the Procedures and Policy Statement appended to these bylaws. Duties can be added, expanded, diminished or eliminated in this appendix by vote of the Church Council, and this Statement can be updated without a vote of the church membership.
A The Board of Deacons, consisting of at least 12 members, will be responsible for the preparation of the Sacraments; the visitation of newcomers, the sick, the shut-ins, and the members of the congregation; the preparation of the Sanctuary for services of worship; overseeing the church membership rolls, and the promotion of the spiritual life among the members of the congregation.
A. The Board of Finance and Property will consist of at least nine members and shall be responsible for the financial affairs and the property of the Church. The board will designate certain of its members as Legal Trustees of any special funds. The board shall hold property in the name of the Church. They will not buy, sell, mortgage, lease or transfer the real property of the Church without specific authority voted at a duly called meeting of the church membership
B. The Treasurer will be an ex-officio member of the board.
C. The board will work with the Board of Stewardship throughout the year to provide the financial requirements of the church’s yearly budget for the stewardship drive.
D. A Personnel subcommittee consisting of two or three board members will be established as part of the board’s structure. This subcommittee will oversee and manage the Personnel criteria set forth in the Procedures and Policies Statement.
The Board of Missions will consist of at least five members and will have supervision of the Christian outreach and mission programs of the Church.
The Board of Christian Education will consist of at least seven members, with the Superintendent of the Church School, unless an elected member of the board. and the Director of Christian Education serving as exofficio members. The board will have the responsibility for the educational program of the entire church. This program should endeavor to include all ages. The board will recruit and train the necessary personnel, including a Christian Education Director, to carry out an adequate program as needed and made possible through the budget.
The Board of Music will consist of at least five members and shall oversee the music program of the church. Representatives of music groups within the church may serve on the board in an ex-officio capacity. The Director of Music will be an ex-officio member. The board will recruit and train the necessary personnel to carry out an adequate program and employ professional assistance as needed and made possible through the budget.
The Board of Stewardship will consist of at least five members. The board, after consulting with the Board of Finance and Property, will be responsible for planning and conducting the annual stewardship drive and will plan and conduct a year-round continuous education and outreach program on stewardship to the members of the church.
The Board for Church Vitality The Board for Church Vitality will consist of at least seven church members. This board will be responsible for emphasizing fellowship opportunities, church growth, inclusion, greeting and welcoming newcomers to the church and promoting the mission and work of the Church to the surrounding communities.
Article X The Endowment Trustees
The Endowment Trustees will consist of five or more church members. Two committee members will be elected annually to serve for two years. To provide financial investment continuity, members of this board may serve up to four terms (8 years). Vacancies may be filled by the remaining Trustees with the concurrence of the Church Council, until the next election of Officers and board members.
The Endowment Trustees will be responsible for those trust funds or other assets transferred to them by wills, trusts, or other funds as may be directed by the membership of the church. The Endowment Trustees are authorized to manage, invest and reinvest the said funds or other assets, and expend the principal and income thereof for the purpose for which the respective trusts were established. They will give bond for the faithful discharge of their duties and shall keep proper books and accounts, which will be open to inspection with one week’s notice by the Board of Finance and Property, Audit Committee, or any church member at the Church Office. For the purpose of managing, investing and reinvesting the said assets, the Endowment Trustees or a majority of them, are authorized to execute and deliver in the name and on behalf of the Church, such power of attorney, bills of sale, withdrawals, transfers, checks or other documents, including deeds, as shall be necessary to effectively transfer title to said trust funds or other assets or any part thereof.
The Endowment Trustees will report annually to the church membership and shall make periodic reports, as requested, to the Church Council and the Board of Finance and Property.
The Endowment Trustees can also serve as elected members of the church council or the other boards and committees of the church.
The members of the church, voting at a duly-called meeting, will have final approval of any expenditure of these funds.
Article XI Minister(s)
It will be the responsibility of the Pastoral Search Committee, appointed by the Council, to seek a candidate for a vacancy in the office of Pastor or other Minister. The Pastoral Search Committee may request the Massachusetts Conference of the United Church of Christ to secure relevant information about any Minister whom it wishes to consider for the vacancy.
The Pastoral Search Committee will present to the Church the name of the candidate it recommends to fill the vacancy. A two-thirds favorable vote of the Church Members present at a Duly Called Meeting shall constitute a Call.
The Minister(s) will be elected for an indefinite period. In order to terminate this relationship, sixty days’ notice shall be given by either party. The procedure shall be in accordance with the Constitution and Bylaws of the United Church of Christ.
A. Christ Church recognizes that most relationships do not last forever. We also acknowledge that many reasons can lead to a separation. Thus the pastoral relationship can be terminated by either party by giving at least a 60-day written notice to the other or upon terms to which both parties mutually agree. The pastor can terminate the agreement by giving written notice to the Church Council. The Church may terminate the agreement upon a two-thirds affirmative vote of those present and voting at a Special Church Meeting of the congregation, called for that purpose.
B. In the event of alleged serious misconduct, when any allegation is received by the Safe Church Committee, the Pastor-Parish Relations Committee, or the Moderator, the pastor will be immediately suspended for up to 30 days with pay and the allegation forwarded to the Safe Church Committee for further handling as outlined in the Safe Church Policy and Procedures manual.
The Church may, at its discretion, hire or call an Associate or Assistant Minister(s) under the provisions of this Article.
In the event of a temporary or permanent ministerial absence, the Board of Deacons will supply an interim Pastor until such absence no longer exists.
Article XII Property
The Church may, in its corporate name, sue or be sued, acquire by purchase, gift, devise, bequest or otherwise, and own, hold, invest, reinvest or dispose of property, real and personal, for such work as the Church may undertake; and may purchase, own, receive, hold, manage, care for and transfer and convey such property for the general purposes of the Church; it may receive and hold in trust both real and personal property and invest and reinvest the same, and make any contracts for promoting the objects and purposes of the Church.
Upon dissolution of the Church, its assets and all property and interests of which it shall then possess, including any device, bequest, gift or grant contained in any will or other instrument, in trust or otherwise, made before or after such dissolution, may be transferred to another religious society by a two-thirds vote of the members present and voting at a church meeting, but, lacking such vote, shall be transferred to the Massachusetts Conference of the United Church of Christ.
Article XIII Church Meetings
There will be two regularly scheduled meetings of the Church each year.
A. A meeting will be held on a Sunday in January to receive the financial reports and to act on the proposed church budgets for the coming year as recommended by the Church Council. The Council may also present other articles for action by the church membership at this meeting.
B. A meeting will be held on a Sunday in May for the purpose of electing Officers, Councilors-at-large, board members and delegates to the meetings of the Pilgrim and Mass. Conference meetings. All terms of office will run from July 1 to June 30. The Council, Officers of the Church, the Minister(s), all other professional staff, and the Boards of Administration will submit in writing a detailed report of their activities for the year immediately past and their programs for the year immediately ahead. The Council may also present other articles for action by the church membership.
C. The Church Council, at its discretion, can change the actual dates of the two meetings for unusual circumstances, including unexpected conflicts or inclement weather.
Special Church Meetings may be called by the Council or by a petition to the Council signed by not less than fifteen members. The Council will call such meetings within four weeks from receipt of the petition.
A. The warrant for all meetings will be read from the pulpit two weeks in advance and will be sent to the membership by the Clerk not less than fourteen days prior to said meeting.
B. Articles to be acted upon will be printed in the Warrant for the call of the meeting. No other matter may be presented for action except by a two-thirds vote of the members present and voting, after the subject matter has been presented to the Moderator in written form. “Sense of the Meeting” votes on any matter shall be allowed by the Moderator.
C. A quorum of at least 12% of the church membership will be required before any business can be conducted at a church meeting. A simple majority of those members present and voting is sufficient to pass any article on the warrant, except those issues dealing with the sale of church property, legal issues, termination of a minister or other matters deemed to be so serious by the Church Council that a two-thirds (67%) majority is required.
D. To comply with the General Laws of Massachusetts, Chapter 67, Section 52,the final article of every Warrant will propose ratification of all preceding articles by groups or singly, by vote(s) limited to the resident members of 18 years of age or older. Such ratifying vote(s) must be passed by the same majority as required for the article(s) to be ratified. Upon failure of passage of the ratifying vote(s), the Moderator will declare the vote(s) for the previous articles to be null and void.
Article XIV Rules of Order
Robert’s Rules of Order” shall be the parliamentary authority for all matters of procedure not specifically covered by these by laws.
Article XV Amendments
Amendments to these by laws may be made at any duly called Church Meeting by a two-thirds affirmative vote of the Members present, public written announcement of the proposed text of the amendment(s) having been made two weeks prior to the meeting.
Original bylaws adopted, May 18, 1980
Revised November 28, 1982
Revised January 22, 1984
Revised December 15, 1985
Revised January 26, 1992
Revised January 27, 2008
Revised January 31, 2010
Revised May 16, 2010
New Bylaws adopted XXXX, 2013
Christ Congregational Church, UCC
Bylaws, Appendix 1
Procedures and Policies Statement, April 21, 2013
The work of the Church
In the Congregational Church form of government, the work of the Church is entrusted to professional, paid staff and to the volunteer laypersons of the organization. The bylaws of Christ Congregational Church, United Church of Christ, lay out the legal and basic requirements for the structure and organization of the church. This Procedures and Policies Statement sets out definitive requirements of Officers, Church Council members, and members of standing Boards of Administration and special committees. All meetings of boards and special committees are open to all members and interested guests unless two-thirds (2/3) of the board or committee votes to enter into an executive session. Executive session should only be used for matters that require confidentiality. The minutes of all meetings will be made publicly available.
The Church Council
The Church Council is the executive branch of Christ Church, serving as the central link between the church members and the individual boards and committees of the church. The Council has the authority to set policies for the church, to work with the boards and committees to plan programs and activities for the church, to approve the budget recommendations of the Board of Finance and Property, in consultation with individual boards and staff personnel, to call for annual and special meetings of the church body and to appoint special committees for tasks not assigned to one of the Boards of Administration. The Council shall establish those duties of each board not covered under the bylaws and to present any proposal to the church membership that the Council believes to be in the best interests of Christ Congregational Church.
(1) The Church Council will consist of the following individuals, all elected at the annual May meeting of the church:
8 representatives of the Boards of Administration (Pilgrim Association delegate is ex-officio member)
Ex-officio members (non-voting): Senior Pastor, Associate Pastor (or Minister of Visitation), the Director of Christian Education, the Director of Music (and any other professional staff members that may be added to the staff). These individuals are not required to attend Council meetings, but their attendance is welcome at any time.
(2) A quorum of 10 Council members is required for all meetings of record.
(3) The Council may appoint from the church membership a person or persons to fill any vacancy or vacancies which may occur among the Officers, the Councilors-at-Large, or on the Boards of Administration to serve until the next election of officers and boards.
(4) The Council will, when a vacancy in the position of Minister(s) occurs, appoint a Pastoral Search Committee representative of the entire church to function in terms of Article XI of these bylaws.
(5) The Council shall have jurisdiction for establishing rules and policies regarding the use of Church property
(6) The Councilors-at-large will be voting members of the Council. Officers and Councilors-at-large may be appointed by the Moderator to serve as ex-officio members to designated boards. These individuals may also be called upon to undertake special short-term responsibilities as directed by the Council or Moderator.
(7) All officers and Councilors-at-large will be available to participate in regular or special church services, as requested by the senior pastor. These individuals will also be available from time to time to meet with church members to discuss any issues or concerns. Council members will also strive to introduce themselves to visitors and guests and be of any assistance in welcoming newcomers to the church family.
The Boards of Administration
These are the requirements for each of the Boards of Administration:
The Board of Deacons
In collaboration with the Senior Pastor:
(1) The board will be responsible for the ushers and greeters at services; the administration of the Sacraments; the order of worship; programs of evangelism; policies relating to weddings, funerals, and baptisms; and the use of the Church Sanctuary.
(2) The board or its designees will meet with persons interested in church membership. Upon the acceptance of such persons, the board will arrange for their reception at a Service of Worship. The Board will supervise the conditions of church membership as described in Article VI of these by laws.
(3) The board will counsel with the Minister(s) in relation to the performance of their pastoral duties, and make whatever recommendations to the Board of Finance and Property as may be deemed advisable and in the best interest of the church.
(4) The board will oversee the accounts of all special funds in their charge.
Pastor-Parish Relations Committee (A sub-committee of the Board of Deacons)
The Board of Deacons will oversee a Pastor-Parish Relations Committee. This committee may include the Church Moderator, the chairperson of the Board of Deacons, the Senior Pastor and other individuals as deemed necessary and appointed by the Deacons in consultation with the Senior Pastor.
(1) The Pastor-Parish Relations Committee will meet on a regular basis to address concerns of the Senior Pastor and other professional ministry staff members, and seek to resolve any differences.
(2) The Pastor-Parish Relations Committee will also review concerns from any church members about the performance or leadership of the senior pastor or any other professional ministry staff.
(3) The Pastor-Parish Relations Committee will endeavor to reach amicable solutions to any problems or concerns reported, and will strive to maintain the highest respect for the church’s professional ministry team.
The Board of Christian Education
In collaboration with the Christian Education Director:
(1) The board will encourage study and reading among the church membership. The board will also emphasize the importance of offering education programs for all generations.
(2) The Youth Program in all its aspects will be under the supervision of the Christian Education Committee.
(3) In the event of a vacancy in the professional staff, the Board of Christian Education will form a search committee to find and recommend a replacement to the full board for a vote of approval.
(4) The board will oversee the accounts of all special funds in their charge.
(5) On a timely basis, the board will meet with the Director of Christian Education to discuss the performance of his/her professional duties, and make whatever recommendations to the Board of Finance and Property as may be deemed advisable and in the best interest of the church.
The Board of Music
In collaboration with the Director of Music:
(1) The Board of Music will recruit and train the necessary personnel to carry out an adequate program and employ professional assistance as needed and made possible through the budget.
(2) The board will counsel with and advise the professional staff in the organizing and training of all choirs, and shall provide for the needs of all choirs.
(3) The board will be responsible for the maintenance of all musical instruments belonging to the Church.
(4) In the event of a vacancy in the professional musical staff, the board will form a search committee to find and recommend a replacement to the full board for a vote of approval.
(5) The Board of Music will oversee the accounts of all special funds in their charge.
(6) On a timely basis, the board will meet with the Director of Music to discuss the performance of his/her professional duties, and make whatever recommendations to the Board of Finance and Property as may be deemed advisable and in the best interest of the church.
The Board of Finance and Property
(1) The Board of Finance and Property is responsible for both the financial affairs of the church and the physical church building and surrounding property.
(2) The board will maintain a Church Office for service to the Minister(s), the Officers, the Council and the Boards of the Church. In consultation with the Minister(s) and the Personnel subcommittee, the Board will set office policy and procedures and employ personnel and let contracts for the same.
(3) The board is authorized to borrow and spend up to $10,000 at a time to meet emergency needs not anticipated in the budget. All such expenditures will be reported to the Church Council and Church Membership.
(4) The Moderator and Treasurer will serve in an ex-officio capacity with the board.
(5) The board will appoint two or three of its members as a subcommittee to oversee and manage the Personnel functions of the church. This subcommittee will be a permanent part of the board’s structure. The specific duties of this subcommittee are outline in Section C below.
(6) The Board of Finance and Property may choose to establish two other sub-committees: Finance, consisting of three members, and Property, consisting of six members. If the two subcommittees are established, the specific duties of each subcommittee would include:
(1) Will be responsible for all of the financial affairs of the church, including the preparation of preliminary church budgets for the Board of Finance and Property and the maintenance of all church financial records. It shall supervise expenditures by the establishment of business procedures to be followed by the Boards of the church and the Treasurer.
(2) Will project long-range financial responsibilities by which the church can systematically meet its obligations.
(3) Will assist the Board of Stewardship in planning and preparing for the annual stewardship drive and will provide detailed assessments of the financial needs of the church.
(4) Will be responsible for preparing a preliminary budget to be presented to the Board of Finance and Property. A final budget will be prepared for presentation to the Council for approval and presentation at the January church meeting.
(5) Will oversee the preparation of all final financial reports for the preceding year to be presented to the church membership at the May meeting of the church.
(6) Will appoint a second person from the Board of Finance and Property to assist the Treasurer.
(1) Will be responsible for the maintenance and upkeep of all of the church property, both internal and external.
(2) Will monitor the condition of all structures and all equipment within these structures.
(3) May contract with vendors and employees for the removal of snow and ice, lawn mowing and the upkeep of all outside and inside property. It shall request the Finance subcommittee to include appropriate amounts of funds in the annual budget to cover these expenses.
(4) Will be responsible for the maintenance of the exterior and interior of the church buildings and will formulate requests for any needed repairs, fixes or replacements. The sub-committee will submit requests for routine maintenance of the church buildings to the Finance sub-committee for insertion in the annual church budget. If it is determined there is a need for any large-scale improvements or repairs to any church structure, the Property Committee will forward a request to the Church Council for action by the church membership at a convened church meeting.
The duties of the Personnel subcommittee will include:
(1) Being acquainted with the duties of the Church staff and the personnel requirements of the Church.
(2) Advising and assisting in the process to fill vacancies among program and non-program Church Staff.
(3) Overseeing the employment and separation of non-ministerial Church employees, in accordance with established termination policies and procedures adopted by the Church Council.
(4) Meeting with the church staff on a regular basis as determined to consider any matters the staff may have regarding their working environment and conditions.
(5) Making recommendations to the appropriate board, committee, Church Council and church membership pertaining to the Church staff. (6) Making recommendations to the Board of Finance and Property regarding compensation benefits and benefits to be paid to all church employees.
(6) Conducting periodic performance reviews with the church staff, but not less than annually.
(7) Writing and periodically reviewing and, as necessary, updating or rewriting the Personnel Policy Manual and submit to the Church Council for final review and adoption
(8) In conjunction with appropriate boards and committees, performing annual review staff models and Church requirements and making recommendations to the Church Council.
(9) Developing and maintaining job descriptions which align with the needs of the church.
(10) Recommending to the Church Council ways to manage risk exposures related to staff work.
(11) The Personnel subcommittee may delegate oversight responsibilities to staff or other boards or committees as necessary.
The Endowment Trustees
(1) The Endowment Trustees will be responsible for those trust funds or other assets transferred to Christ Congregational Church by wills, trusts, or other funds as may be directed by the membership of the Church.
(2) The Endowment Trustees are authorized to manage, invest and reinvest the said funds or other assets, and expend the principal and income thereof for the purpose for which the respective trusts were established and will keep proper books and accounts, which shall be available, with a week’s notice, to be inspected by the Board of Finance and Property, the Church Council, Audit Committee, or any church member at the Church Office.
(3) For the purpose of managing, investing and reinvesting these assets, the Endowment Trustees are authorized to execute and deliver in the name and on behalf of the church, such power of attorney, bills of sale, withdrawals, transfers, checks or other documents, including deeds, as shall be necessary to effectively transfer title to said trust funds or other assets or any part thereof.
(4) The Endowments Trustees will report annually to the church membership and shall make periodic reports, as requested, to the Church Council and the Board of Finance and Property.
The Board of Missions
(1) The Board of Missions will strive to be informed of the work of the Pilgrim Association, the Massachusetts Conference, the General Synod and recommend and supervise the allocations of monies available for their support. The board will study all requests for support to causes and organizations in the larger church and the local community and annually recommend to the Church Council for submission to the church membership those that should be funded.
(2) The board will present information about local and worldwide mission projects to the membership of Christ Church on a regular basis and will recommend continuous financial support by church members and friends.
The Board of Stewardship
(1) The Board of Stewardship will plan and formulate the annual stewardship drive for the membership of Christ Congregational Church. The board will encourage faithful and generous giving to meet the fiscal requirements of the church each year and through many avenues of approach, contact every church member about the need to support the church organization and budget on a regular basis.
(2) The board will also plan and conduct a program of continuing education and outreach on stewardship to the church membership.
(3) The board will emphasize the importance of every member making a written pledge to support the financial needs of the church each year.
(4) In preparing the stewardship drive, the board will consult with the Board of Finance and Property about the anticipated financial needs of the church in the upcoming church budget.
The Board for Church Vitality
(1) The Board for Church Vitality will plan special events throughout the year as a way to encourage church fellowship and outreach. These events will be open to both members and non-members and will promote the vitality of the church.
(2) The board will submit a request to the Finance Committee for necessary funds to be allocated in the church budget.
(3) The board will encourage fellowship opportunities, including the overseeing of the Sunday weekly coffee hour and assigning individuals and/or boards to handle coffee hour responsibilities; planning special events to promote fellowship among members; create plans for fund-raising needs in the church; and pursuing other avenues of creating an active fellowship environment for all church members and friends.
(4) The board will prepare and present an informational meeting to the congregation at the beginning of each church year outlining programs and activities which have been planned by the professional staff and the boards and committees. This would also be an opportunity to inform the membership of any special concerns that need to be brought to the attention of church members.
Arts at Christ Church (sub-committee of the Board of Music)
(1) Arts at Christ Church will seek to provide a series of programs, concerts and events to serve both the church community and the communities that surround Christ Church.
(2) In general, Arts at Christ Church, will be a committee of volunteers and will work under the auspices of the Board of Music and the Director of Music. This committee will work with the Board of Church Vitality to foster church growth and participation.
(3) Funding for Arts at Christ Church program will come from special designated funds available in the music committee’s budget and from donations and fees.
Safe Church Committee (sub-committee of the Church Council)
(1) The Safe Church Committee will consist of at least five church members: The two members of the Response Team as well as two persons nominated from the Board of Christian Education and one person from the church membership. All members will be approved by the Church Council.
(2) This committee is charged with implementing the Safe Church Policy. It will review the Safe Church policy every two years and make recommendations to the Church Council for its biannual review.
(3) The committee will recommend members for the Response Team to the Church Council.
(4) The committee will ensure that all appropriate records are being maintained and kept in a secure location.
Other committees created to promote church growth, fellowship and evangelism will be assigned to the Board of Church Vitality for oversight purposes. These committees may be voted by the Church Council or the Church membership.